The Extraordinary General Meeting of Nordic Fibreboard AS (registry code: 11421437, address: Rääma 31, Pärnu 80044, hereinafter the Company) will be held on 22nd November 2023 at 10:00 am at the office of Nordic Fibreboard AS, Rääma 31, Pärnu 80044.
Registration of participants will start at the venue at 09:45 and end at 10:00.
The list of shareholders entitled to participate at the Extraordinary General Meeting will be fixed 7 (seven) days before the meeting, i.e. on 15 November 2023, at the end of the workday of the Nasdaq CSD Estonian settlement system.
Agenda of the Extraordinary General Meeting with the proposals of the Supervisory Board:
1. Changes in the Supervisory Board of Nordic Fibreboard AS
Supervisory Board proposal:
(1) Recall Aigar Kallas from the Supervisory Board of Nordic Fibreboard AS.
(2) Confirm Torfinn Losvik as a new Supervisory Board Member for five (5) years from the adoption of the decision.
Torfinn Losvik has been the chairman of the board and CEO of Nordic Fibreboard AS since January 2017. From 06.11.2023, he will retire from day-to-day management. He is a Norwegian citizen and has been active in the Estonian business scene since 1998. Torfinn has held CEO positions at Marat AS (2003–2014), Finnwear OY (1998–2002), and Chairman of the Board at Patricia Group OY (since 2002). He also has nearly ten years of corporate finance experience from Smith Barney, Bankers Trust, and Lazards.
As of the date of this announcement, the share capital of Nordic Fibreboard AS is 449,906.10 euros. The company has 4,499,061 no par value shares, each giving one vote.
For registration, participants are required to submit the following documents:
1. Shareholders who are natural persons: identity document; representatives must also provide a power of attorney.
2. Shareholders who are legal persons: a valid extract of the register providing proof of representation, identity document, and (if not a legal representative) a valid power of attorney.
A shareholder may notify the Company of the appointment or withdrawal of a representative prior to the meeting by sending notice to the Company’s email address group@nordicfibreboard.com or delivering it in writing to the Company’s office at Rääma 31, Pärnu, between 09:00 and 16:00. Forms are available on the Company’s website: https://group.nordicfibreboard.com/en/investor/extraordinary-general-meeting
Notices must be received no later than 23:59 on 21 November 2023.
All documents related to the meeting will be available on the Company’s website and at the Company’s office (Rääma 31, Pärnu) on working days from 09:00 to 16:00 from the date of this announcement until the day of the meeting. Please contact group@nordicfibreboard.com in advance to request access.
All shareholders have the right to request information from the Management Board at the meeting. If information is refused for valid reasons, shareholders may ask the meeting to rule on the matter or apply to the court within two weeks.
Questions regarding the agenda may be addressed to group@nordicfibreboard.com.
Shareholders representing at least 1/20 of the share capital may demand additional items be added to the agenda by 7 November 2023 at 23:59. Requests should be submitted in writing to group@nordicfibreboard.com or to the Company’s office. A draft decision or rationale must accompany such a proposal.
Draft resolutions on agenda items may also be submitted in writing by 17 November 2023 at 23:59, either to group@nordicfibreboard.com or by post to the Company’s office.
Enel Äkke
Member of the Management Board
Phone: +372 55 52 5550
Email: group@nordicfibreboard.com