The Extraordinary General Meeting of Nordic Fibreboard AS (registry code: 11421437, address: Rääma 31, Pärnu 80044, hereinafter the Company) will be held on 10th October 2023 at 10:00 am at the office of Nordic Fibreboard AS, Rääma 31 Pärnu 80044.
Registration of participants will start at the venue of the meeting at 09:45. Registration will end at 10:00.
The list of shareholders entitled to participate at the Extraordinary General Meeting will be fixed 7 (seven) days before the Extraordinary General Meeting, i.e. on October 3, 2023 as at the end of workday of Nasdaq CSD Estonian settlement system.
The agenda of the Extraordinary General Meeting with the proposals of the Supervisory Board:
1. Changes in the Supervisory Board
(1) To re-elect Joakim Johan Helenius as a Member and Chairman of the Supervisory Board for five (5) years from the adoption of the decision.
Rando Tomingas, the current Chairman of the Supervisory Board, will continue as a Member of the Supervisory Board.
Joakim Helenius was a member of the Supervisory Board of Nordic Fibreboard AS from 19.09.2007 – 28.06.2023. Joakim Helenius is the owner and chairman of the board of AS Trigon Capital, and the owner and chairman of the council of companies such as AS Trigon Property Development, Trigon Carbon Negative Agriculture OÜ, AS Väätsa Agro and Fenestra AS. Joakim Helenius owns 20,000 Nordic Fibreboard shares and 1,750,135 Nordic Fibreboard shares through companies he controls.
As of the date of publishing of the announcement, the share capital of Nordic Fibreboard AS is 449,906.10 euros. The company has 4,499,061 no par value shares and each share gives one vote.
For registration, we kindly ask the participants to submit the following documents:
- Shareholders who are natural persons are required to submit their identity document; representatives must submit a power of attorney issued in a format reproducible in writing.
- The representative of a shareholder who is a legal person must submit a valid extract of the register where the person is registered and which provides the right of representation of the shareholder (legal representation) as well as the identity document. Representatives who are not legal representatives must also submit a valid power of attorney issued in a format reproducible in writing.
A shareholder may inform the Company of the appointment of a representative or withdrawal of the power of attorney prior to the Extraordinary General Meeting by sending the corresponding notice to group@nordicfibreboard.com or by delivering the notice in a format which can be reproduced in writing to the Company’s office Rääma 31, Pärnu, between 09:00 and 16:00. Forms are published on the Company’s website: https://group.nordicfibreboard.com/en/investor/extraordinary-general-meeting. The notice must be received by 23:59 on October 9, 2023.
All documents related to the Extraordinary General Meeting will be available on the Company’s website and at the office at Rääma 31, Pärnu, on working days from 09:00 to 16:00 until the day of the meeting. Please contact group@nordicfibreboard.com in advance to request access.
All shareholders shall have the right to receive information on the Company’s operations from the Management Board at the meeting. The Management Board may refuse if it may significantly harm the Company’s interests. In such a case, a shareholder may demand a decision from the meeting or file an application with a court within 2 weeks.
Any questions regarding the agenda may be sent to group@nordicfibreboard.com.
Shareholders holding at least 1/20 of the share capital may request the inclusion of additional items on the agenda by submitting a written request by 23:59 on September 25, 2023 to group@nordicfibreboard.com or to the Company’s office. A draft decision or rationale must be submitted with the request.
Such shareholders may also submit draft resolutions on agenda items by 23:59 on October 6, 2023 to group@nordicfibreboard.com or by post to the Company’s office.
Torfinn Losvik
CEO & Chairman of the Management Board
Phone: +372 56 99 09 88