NOTICE OF CONVENING EXTRAORDINARY GENERAL MEETING OF SHAREHOLDER OF NORDIC FIBREBOARD AS
The Extraordinary General Meeting of Nordic Fibreboard AS (registry code: 11421437, address: Rääma 31, Pärnu 80044, hereinafter the Company) will be held on 28th of June 2023 at 10:00 am at the office of Nordic Fibreboard AS, Rääma 31, Pärnu 80044. Registration of participants will start at 09:45 and end at 10:00.
The list of shareholders entitled to participate will be fixed 7 (seven) days before the meeting, i.e. on 21 June 2023, based on the Nasdaq CSD Estonian settlement system end-of-day data.
The agenda of the Extraordinary General Meeting with the proposals of the Supervisory Board:
- Changes in the Supervisory Board
Proposal of the Supervisory Board:
- To recall Joakim Johan Helenius from the position of Supervisory Board member of Nordic Fibreboard AS.
- To elect Rando Tomingas as a Supervisory Board member for a five (5) year term from adoption of the resolution.
Rando Tomingas, born 12.11.1989 in Estonia, holds Bachelor’s and Master’s degrees (cum laude) in finance from Tallinn University of Technology. He has worked in various positions in Trigon Capital since 2014 and is currently an audit committee member of Nordic Fibreboard AS. He owns 36,762 shares in the company through a controlled entity.
As of the announcement date, the share capital of Nordic Fibreboard AS is 449,906.10 euros, with 4,499,061 no par value shares, each granting one vote.
For registration, participants must submit the following documents:
- Natural person shareholders: identity document; representatives must also submit a written power of attorney.
- Legal entity shareholders: a valid register extract confirming representation rights and identity document. If the representative is not a legal representative, a valid written power of attorney must also be submitted.
Shareholders may notify the Company of appointing or revoking a representative by sending a notice to group@nordicfibreboard.com or delivering it in a reproducible format to the office at Rääma 31, Pärnu, between 09:00–16:00. Forms are available at https://group.nordicfibreboard.com/en/investor/extraordinary-general-meeting. Notices must be received by 23:59 on 26 June 2023.
All related documents will be available at the Company’s website and at its office (Rääma 31, Pärnu) on working days from 09:00 to 16:00, from the date of this notice until the meeting date. Please contact group@nordicfibreboard.com in advance to request access.
All shareholders have the right to receive information about the Company’s operations at the meeting. The Management Board may refuse if disclosure would significantly harm Company interests. Shareholders may request the meeting to decide on the refusal’s legality or apply to court within two weeks.
Questions regarding agenda items can be sent to group@nordicfibreboard.com.
Shareholders holding at least 1/20 of the share capital may demand additional agenda items be added by submitting a written request (including draft decision or rationale) to group@nordicfibreboard.com or the Company’s office by 11:59 pm on 13 June 2023.
Such shareholders may also submit draft resolutions for each agenda item by 11:59 pm on 21 June 2023 to group@nordicfibreboard.com or by post to the Company’s office.
Torfinn Losvik
CEO & Chairman of the Management Board
Phone: +372 56 99 09 88
Email: torfinn.losvik@nordicfibreboard.com